Answer:
There are several possible causes:
Missing Account Assignments in the Equity Section.
In order to balance all of the revenue and expense accounts have to be assigned to the Equity Section of the Financial Statement Format. This is done in Reports>Financial Statements>Create Statement format. Choose Balance sheet and select the format used on the report. Alternately simply click the Financial Statement Format Button on top.
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Once your on the balance sheet go to the create outline tab and go to your equity section. Choose the section or sub-section that captures your change in fund balance.
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Click on the assign accounts and look for any unassigned revenue or expense accounts. Move them over to selected items.
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Save and run the report again.
Missing/Incorrect Accounts in other sections
Check each section of the Format in the manner described above to see if there are any accounts that are unassigned or incorrectly assigned. Unassigned accounts, even if they had no activity in the current period can cause an out of balance situation.
Filtering on a Segment
Go to the filter tab on your report. If you are filtering on a segment other than the GL segment (Fund, Department, Program, whatever) it can cause an out of balance situation. Remove the filter and see if the problem persists. If you are filtering on a segment other than a Balancing or Fund type segment its very possible the data entry does not balance by that segment.
Missing Account Assignments in the Equity Section.
In order to balance all of the revenue and expense accounts have to be assigned to the Equity Section of the Financial Statement Format. This is done in Reports>Financial Statements>Create Statement format. Choose Balance sheet and select the format used on the report. Alternately simply click the Financial Statement Format Button on top.
Once your on the balance sheet go to the create outline tab and go to your equity section. Choose the section or sub-section that captures your change in fund balance.
Click on the assign accounts and look for any unassigned revenue or expense accounts. Move them over to selected items.
Save and run the report again.
Missing/Incorrect Accounts in other sections
Check each section of the Format in the manner described above to see if there are any accounts that are unassigned or incorrectly assigned. Unassigned accounts, even if they had no activity in the current period can cause an out of balance situation.
Filtering on a Segment
Go to the filter tab on your report. If you are filtering on a segment other than the GL segment (Fund, Department, Program, whatever) it can cause an out of balance situation. Remove the filter and see if the problem persists. If you are filtering on a segment other than a Balancing or Fund type segment its very possible the data entry does not balance by that segment.