What cash account A/P Checks come out of is governed by the offset account assignments. You must set the system up to offset FROM the A/P account TO the Cash account. This is done under Maintain>Offset Account Assignments.
1. Create Offset Account Assignments based on Different Funds.
This offset is unique to a Fund/GL combination. That is, only one offset can exist for each Fund/GL combination.
2. Enter the invoice using the two different fund numbers.
- Transactions > Accounts Payable > Enter AP Invoices > Create a new session > Enter Invoice
3. Once the invoice is entered and posted you will want to select it for payment.
- Activities > Accounts Payable > Select A/P Invoices to Pay > Create Session > Select invoice
4. Once Selected for payment you will process the check.
- Activities > Accounts Payable > Pay Selected A/P Invoices
- Select Session from the dropdown menu
- Verify your Session Date and check Date
- Select Print method
- Click on Start in bottom right corner
- The system will then prompt you to load checks and enter the starting check number for the first cash account. Click OK to process the check for the first cash account.
Option Two
1. Use multiple A/P Accounts
You set up multiple A/P accounts and each of them is offset to a different cash account.
- A = AP account 1 offset to cash account 11001
- B= AP Account 2 offset to cash account 11002
2. Follow the same steps in 2 thru 4 above in option one.
- Step 2 - Enter invoices with the different AP account numbers.
- Step 3 - select invoices for payment
- Step 4 - Pay selected Invoices